AI Receptionist

A Front Desk That Works
Around the Clock.

ApexOps AI Receptionist greets every caller, books appointments, and handles your front desk — 24 hours a day, 7 days a week, for $12/month.

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📞 Answers every call
📅 Books appointments
🌙 Works overnight
🔀 Routes to humans
💬 Natural language
0Missed calls
24/7Availability
30 minSetup time
99.6%Cost reduction vs human
4.9★Customer satisfaction

Without AI vs. With AI Receptionist

The difference is immediate — for your business and your customers.

Without AI Receptionist

Every Missed Call = Lost Revenue

  • Calls go to voicemail after hours
  • Customers call competitors instead
  • Staff pulled from work to answer phones
  • Inconsistent greeting and information
  • No record of missed opportunities
  • Receptionist sick days = zero coverage
  • $2,500–$3,500/month salary cost
With ApexOps AI Receptionist

Every Caller Gets Immediate Help

  • Answered in under 1 second, always
  • Appointments booked during the call
  • Staff focused on actual work
  • Consistent, on-brand greeting every time
  • Full call log and analytics dashboard
  • Zero sick days, zero vacations
  • $12/month — 99.6% cheaper

What the AI Receptionist Can Do

Not just answering calls — a full front-desk replacement.

📅

Real-Time Appointment Booking

Integrates with your calendar to check live availability and confirm bookings during the call. SMS and email confirmations sent automatically.

❓

Business FAQ Answering

Hours, location, pricing, services, parking, policies — configure your FAQ library and the AI answers consistently every time.

🔀

Smart Call Routing

Route calls to the right department or person based on caller intent. Transfers with full context so the human never has to ask "how can I help you?" again.

📋

Lead Intake & Qualification

Collects caller name, contact info, service interest, and urgency level. All data flows directly into your CRM or ApexOps dashboard.

🌙

After-Hours Coverage

While your team sleeps, the AI handles late-night bookings, urgent inquiries, and captures leads that would otherwise be lost until morning.

📊

Call Analytics Dashboard

Every call transcribed, categorized, and analyzed. Peak call times, common questions, booking conversion rates — all in one dashboard.

Setup in Under 30 Minutes

No hardware. No IT department. No developer needed.

1

Create Your Account 2 min

Sign up at apexops.app. Enter your business name and industry. No credit card required for the 14-day trial.

2

Configure Your Business Info 10 min

Add your services, business hours, pricing, and most common customer questions. The AI learns your business from this data.

3

Connect Your Calendar 5 min

Link Google Calendar, Outlook, or your existing booking system. The AI checks real-time availability during calls.

4

Forward Your Phone Number 5 min

Forward your existing business number to your ApexOps AI number. Your customers' experience is seamless — same number, instant answers.

5

Go Live Instant

The AI receptionist is active. Make a test call to hear your new front desk. Adjust greetings and responses anytime from your dashboard.

Pricing

One simple price. No per-call fees. No hidden costs.

$12/mo
per AI receptionist · billed monthly · cancel anytime
  • Unlimited inbound calls
  • Real-time appointment booking
  • Business FAQ library (unlimited entries)
  • Smart call routing to human agents
  • Full call transcripts and recordings
  • SMS and email booking confirmations
  • Analytics dashboard and reports
  • Multi-location support
  • 14-day free trial
Start Free Trial
The math is simple: Human receptionist = $3,200/month. ApexOps AI = $12/month. Same job, 24/7 coverage, $3,188/month saved.

Frequently Asked Questions

Common questions about AI receptionists.

What is an AI receptionist?
An AI receptionist is a software system that performs front-desk duties automatically: answering calls, booking appointments, greeting customers, collecting visitor information, and routing requests to the right person. It works 24/7 without breaks, sick days, or human error.
How is an AI receptionist different from an IVR or voicemail?
Traditional IVR systems use rigid menus ('press 1 for sales, press 2 for support'). AI receptionists understand natural language — a caller can say 'I need to reschedule my appointment for next week' and the AI handles it conversationally, just like a human would.
Can the AI receptionist book appointments in real time?
Yes. ApexOps AI Receptionist integrates with your calendar (Google Calendar, Outlook, etc.) and checks live availability during the call. It confirms the booking instantly and sends the customer a confirmation via SMS and email.
Can I customize what the AI receptionist says?
Yes. You configure the AI's greeting, business name, services it knows about, escalation triggers, and FAQ answers. The AI learns your business in minutes through a simple setup wizard — no programming required.
What languages does the AI receptionist support?
ApexOps AI Receptionist currently supports English and Turkish. Additional language support is on the roadmap. The language can be auto-detected from the caller's speech.
Will the AI receptionist escalate urgent calls to a human?
Yes. You define escalation rules — words, phrases, or situations that trigger a transfer to a human agent. For example: 'emergency', 'I need to speak to someone now', or requests outside the AI's knowledge. Escalation alerts are sent via SMS, email, or push notification.
Do I need to change my phone number?
No. You keep your existing phone number. Calls are forwarded to ApexOps — the caller experience is seamless and your number doesn't change.
How much does an AI receptionist cost compared to hiring staff?
ApexOps AI Receptionist costs $12/month. A full-time human receptionist in the US costs $2,500–$3,500/month plus benefits, insurance, and training. The AI also works nights, weekends, and holidays without overtime pay.

Your Customers Deserve a Great First Impression — 24/7.

Start your 14-day free trial today. No credit card. No setup fee. Cancel anytime.

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